Using a DEA-cross efficiency approach in public procurement tenders

The paper addresses the topic of supplier selection in public procurement. According to European directives, when tenders are awarded through the “Most Economically Advantageous Tender” (MEAT) criterion, the awarding committee has to decide the tender evaluation criteria of the presented bids in advance. The authors propose a decision making tool that is aimed at helping the awarding committee in this difficult task and, at the same time, maintaining a transparent procedure in accordance with governmental procurement regulations and requirements as well as guaranteeing fair and equal evaluation of all bids. In this regard, the decision problem of supplier selection is addressed by applying an extension of the DEA (data envelopment analysis) methodology. The cross-efficiency evaluation is used for selecting the best supplier among the eligible candidates. The proposed technique allows the evaluation of quantitative data related to vendor selection and keeps the transparency features requested by public procurement. In addition, all bids are equally assessed according to the same objectively defined weights without any subjective setting by the public officers. The effectiveness and efficiency of the approach is supported by a case study that pertains to the tender of an Italian public agency.

► Supplier selection in public procurement is addressed by using cross-efficiency DEA. ► The presented approach can rank bidders without the need for subjective judgments. ► The approach distinguish between required resources and obtained benefits of bids. ► The procedure is not affected by some limits of other methods in the literature.