Imperatives for regular collection inventories: A New Zealand university library's experience

This paper describes three imperatives for collection inventory work at the University of Canterbury (UC) Library. Learning experiences from UC Library's first full inventory in 2005 were used to develop a regular and sustainable method of conducting future inventories. The first need for inventory arose as a result of an organized crime ring that targeted valuable books in libraries throughout New Zealand. Findings from library customer surveys in 2003 and 2005 gave rise to a second imperative which was to take prompt, proactive action regarding items missing from the shelves. As UC Library begins moving items to offsite storage, a third imperative arose for correctly accounting for what UC Library actually holds. As pressure comes on staffing resources this additional and significant collection management task has had to be achieved without extra staff. Good communication, clarity of responsibilities and breaking down the work into manageable amounts all became vital to the overall success of managing inventory work.